August 2018 General Meeting Notes

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August 2018 General Meeting Notes

MRA General Meeting Agenda
August 8^th 2018
General Meeting


Meeting Called to Order By: Jim Wilson @ 7:30pm
Time & Location: August 8^th 7:30pm The Boardroom
Next Meeting Date & Time: September 12^th 2018 @ 7:30pm The Boardroom

Previous Minutes:
Committee Reports:

Ø Report of Officers:

Ø President: Jim Wilson
Ø Massive turnout tonight I think we have 4 more than last time
Ø August meeting tends to be normal for the general meeting to have minimal turnout
Ø We just had Round 4 at Pueblo attendance was light
Ø We had a loss of $5900
Ø Attendance was super low
Ø We spent about $400 on the BBQ
Ø We had to cancel superstreet due to the weather that was 26 people to refund or credit.
Ø Going into this weekend entries are up for Round 5 North course @ HPR
Ø Hoping for a bunch of walk ups
Ø As of rnd 3 we were up 13k
Ø HPR this weekend north course hope everyone looks forward to riding it
Ø Should be a lot smoother than pervious years since it was repaved
Ø Open lapping day Friday
Ø Concession running normal hours
Ø Weather is looking really good
Ø Pre entry is closed
Ø We will be capped out for superstreet

Ø 2019 Board nominations Open Sept 12^th & close Wed Oct 10^th

Ø Position up for Nominations
Ø Vice President
Ø Treasurer
Ø VP of rules & tech
Ø New Rider director
Ø Rider Rep Rulebook
Ø Rider Rep PR
Ø Rider Rep Trophies
Ø Rider Rep Press

Ø We will be moving the Annual meeting up by 1 week to accomidate for the Banquet scheduled November 10th
Ø Aannual meeting & Election Count will be Wed November 7^th 2018
Ø We will be doing it electronically

Ø Banquet
Ø Nov 10^th 2018
Ø Ticket sales will open after the last round of the season
Ø We have been required to have food the previous 2years because we want alcohol served
Ø We are going see what we could do as far as food pricing, caterers possibly food trucks.
Ø A lot of events they do food trucks, the lady that was the manager in 2016 & 2017 was not flexible.
Ø There’s a new lady running it now Laci will talk to her & let everyone know
Ø Sept or Oct open ticktets
Ø Rule change suggestions opens Oct 1st
Ø Charity trackday racing for fallen Heroes Sept 22^nd 2018
Ø All proceeds will go to Fallen Officers Fund
Ø They are excited for us to do this
Ø We are going to run it like a normal trackday
Ø $200
Ø Finalizing 2up rides for charity
Ø We are going to contact news stations see if they will come out for it.
Ø They are going to put it out to law enforcement to come do a parade lap
Ø Any companies that want to be apart of it are more than welcome
Ø There is overhead cost so any net procceds goes to Fallen Heroes Fund
Ø How to help? come out tell people share the post on facebook word of mouth tell your friends.
Ø Working on the 2019 Schedule
Ø Jim Asked Jeremy to do it this year
Ø It’s tricky to make the schedule but Glenn has helped us in the past to negotiate exchanging dates with other clubs
Ø 3-4 weeks between each round
Ø We cant do back to back rounds people end up broke after 3 rounds
Ø Try not to schedule it on MA or Utah dates
Ø We had some recent fraud on our account but the person is working with us to get this resolved.
Ø Mike- How & What Happened?
Ø It was a Mobile deposit the check got lost after deposit then it came through a 2^nd time under a different name & dollar amount. Not even sure how the bank allowed that to go through
Ø It caused a little bit of inconvenience for us we have to close the checking account & open a new one
Ø Just so you all know in the terms & agreements on the mobile apps for deposits it says You’re responsible for either disposing of or retaining any mobile deposited checks
Ø Do we think a member did this? No the person involved was just careless with the disposal of the check.
Ø They have been calling Laci & Jim to get checks approved for payment
Ø Hopefully it doesn’t happen again
Ø Shit happens once it’s deposited you need to be more responsible for it that’s all
Ø The person helped us filed a police report the bank reversed it, we got our money back
Ø Is the MRA doing anything about it? It’s up to the bank
Ø There was a DL# on the check
Ø It was obvious the check was fraud, don’t know how the teller didn’t catch it


Ø Vice-President: Jeremy Alexander
Ø We have spoke to George at Hastings he is willing to have a conversation with us
Ø Cindy was up there last week, we will talk to him about rates
Ø He would have to charge us $150
Ø We have had people ask if we would go back to Hastings
Ø We will see what he comes back with


Ø VP Rules & Tech: Brett Leveque
Ø OUT of the loop BUSY GUY

Ø Treasurer: Laci Lukachy
Ø Out of town

Ø Secretary: Jen Grosse
Ø Novice hours see me after the meeting
Ø Every novice must complete 4 hours of service you can do this several ways
Ø Friday night tech with Brett
Ø Trophy set up Friday night with Phil Pleiss
Ø Corner working with Danny Lee
Ø You earn 30 min per general meeting up to 2hr, you have to earn the other 2hrs elsewhere
Ø Round 7 we will have our annual end of year BBQ

Ø New Rider Director: Jeff Brown
Ø Nothing

Ø Track Marshal: Dani Lee Clements
Ø Always looking for corner workers
Ø Round 7 will be corner worker appreciation please take care of them they take care of you guys & gals.
Ø Service your equipment
Ø Fire Extinguishers 1 per pit


Ø Rider Reps.

• Rules: Shannon Moham
• Rule change suggestions opens Oct 1^st if you have questions or need help figuring out how to word a rule please feel free to reach out to Shannon

• PR: Cindy Wulf
• Nothing

• Trophies: Phil Pleiss
• Class sponsors
• Support class sponsors

· Press: Jim Brewer
· At Pueblo the mic begins to cut out the Amps blow up
· Probably going back to pueblo twice next year
· Want to close at HPR
· We had some drama in the pits both sides had a talking to everyone has agreed to get along


New Business:

Unfinished Business:

Committee:
Adjournment:
“Unless there are any objections, meeting is adjourned.
Meeting Adjourned @ 8:26pm